Administrative Assistant | OES
Are you organised, detail-oriented, and passionate about keeping things running smoothly?
Do you enjoy coordinating tasks, managing administrative details, communicating with different teams, and supporting day-to-day operations?
OES is seeking a professional, organised, and proactive Administrative Assistant to join our team and provide effective administrative and coordination support across the organisation.
What We’re Looking For

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–3 years of experience in a similar administrative position.
• Previous experience in an organisation, institution, or educational environment is preferred.
• Strong organisational, coordination, and follow-up skills.
• Excellent command of Arabic and English, both written and spoken.
• Good proficiency in Microsoft Office, including Word, Excel, and PowerPoint, as well as Adobe Acrobat and other relevant digital tools.
• Good written and verbal communication skills.
• Strong attention to detail and ability to manage multiple tasks and priorities.
• Ability to work effectively as part of a team and communicate with different departments and stakeholders.
• Professional attitude, flexibility, confidentiality, and a strong sense of responsibility.

Key Responsibilities

• Provide day-to-day administrative support to OES departments and management.
• Prepare, organise, and maintain documents, records, reports, and correspondence.
• Coordinate meetings, appointments, schedules, and related arrangements.
• Prepare meeting agendas, minutes, and follow up on action points when required.
• Handle incoming and outgoing correspondence and ensure timely distribution and follow-up.
• Maintain organised electronic and physical filing systems.
• Assist with preparing presentations, reports, forms, and administrative documents.
• Coordinate with OES departments, affiliated institutions, and external parties as required.
• Support the organisation and coordination of meetings, events, and internal activities.
• Follow up on administrative requests and ensure tasks are completed within agreed timelines.
• Perform other administrative duties as assigned by management.

Why Join OES?

• A professional, supportive, and collaborative work environment.
• Opportunities for professional growth and development.
• A diverse role that provides exposure to different areas of the organisation.
• The opportunity to contribute directly to the smooth and efficient operation of OES.
• A workplace that values teamwork, professionalism, accountability, and continuous improvement.

Join OES and be part of a team where organisation, teamwork, and dedication make a difference.